Adminstrative Assistant

Application deadline: 28 March 2026

About this role

The Administrator & Data Capture Specialist is the operational backbone of Wilfreight's financial and administrative functions. You will own the daily data capture, reconciliations, and compliance tasks that keep the Finance Manager's reporting accurate and the business compliant.

This is a precision-first role. You are responsible for getting the numbers right, every day — trip logging, transaction entry, receipt filing, bank reconciliations, fuel tracking, and monthly compliance checklists.

Reporting to: Finance Manager & Treasurer

Minimum requirements

Tick each requirement that applies to you

Mandatory

Data entry accuracy and attention to detail

Required

You can capture high volumes of transactions — invoices, receipts, trip logs — with minimal errors under daily deadlines.

Minimum A-Level qualification or Certificate

Required

You hold at least A-Level results or a certificate with a recognised institute. Applications without a minimum of 2 A-Level passes will not be considered.

Based in or able to commute to Harare

Required

Nice to have

Proficient in Microsoft Excel

You use Excel regularly for reconciliations, tracking sheets, and reporting. Pivot tables and VLOOKUP are comfortable territory.

Experience with accounting or bookkeeping

You have worked with an accounting system (Zoho Books, QuickBooks, Pastel or similar) and understand basic double-entry principles.

Diploma or higher qualification

A Diploma, Degree or equivalent tertiary qualification is a strong advantage.

Able to work independently to a daily schedule

This role has recurring daily and weekly tasks. You must be self-managed and consistent without being reminded.

Experience in transport, logistics, or fleet administration

Familiarity with trip logging, fuel tracking, or vehicle compliance records is a strong advantage.

Knowledge of ZIMRA compliance requirements

Understanding of VAT filing schedules, invoice requirements, or NSSA contributions.

Important: Applications that do not meet the mandatory requirements are automatically flagged by our system before review. Please be honest — misrepresenting your qualifications will result in immediate disqualification at the interview stage.